UNDAC Roster Consultancy Contracts Instructions

Dear UNDAC member,

Congratulations on successfully completing the UNDAC Induction Course. You are now ready to join the UNDAC Roster!

Individuals representing a government will be designated as National UNDAC Members and will receive a UN consultancy contract. While this contract does not include a salary, it ensures that you are fully covered by UN Rules and Regulations when deploying to emergencies or attending UNDAC-related training, representing the organization.

A UNDAC contract is valid for a period of 2 years, and you will have the opportunity to renew it once it expires. Along with your UNDAC contract, you will receive by post a UN Certificate (UNC), which serves as a form of UN identification. The UNC has the same validity as your contract and will need to be returned to OCHA to be renewed.

In line with UN Secretariat rules, the issuance of a UNDAC contract and a UNC involves a comprehensive administrative and procedural process, requiring various steps and supporting documentation.

Considering that our administrative staff handles a high volume of contracts and renewals, we kindly request that you take the lead in submitting all the necessary documents in a timely manner and in full accordance with our requirements. With this in mind, we ask that you carefully review and comply with the instructions outlined below. The issuance of a UNDAC contract and the UNC should take between 3 to 6 weeks once all the documentation has been provided to OCHA.

Should you have any inquiries, please do not hesitate to reach out to your regional administrative support staff, whose contact information can be found below.

CONTRACT ISSUANCE PROCESS

STEP 1: Download, fill in and sign the following documents.

a.Health & Insurance Self-certification form
b. Beneficiary Designation Form
c. HR Mini-Master
d. BIRD form

STEP 2: Create your profile on INSPIRA

INSPIRA is the UN Secretariat "HR Gateway" and the place where you will create your HR profile.

a. Create an INSPIRA account on https://inspira.un.org/ and follow the detailled instructions

STEP 3: UN Certificate

a. Fill in the UNC Application Formb. A scanned copy of your passport. Guidance on the photo format
c. A scanned passport photo
Note passport specifications: Color photo with white background. No glasses. Photo size 2x2 inches, recent (taken less than 6 months ago). Additional guidance on foto format here

STEP 4: Complete UN Mandatory Training

As a consultant for the United Nations, you are to maintain the highest standards of integrity, including honesty, truthfulness, fairness and incorruptibility in all matters affecting your official duties and the interests of the United Nations. To this effect, a number of online training have been created to ensure you are equipped with the latest knowledge in a number of key areas pertaining to your work. All those training, nine of them, are mandatory for all UN personnel, regardless of the contract type. Please note that 2 of those training have a validity of 1 year, you will therefore be requested to do those annually.

a. Enroll and complete the 9 mandatory training. Instructions are provided in a separate page (see Mandatory Training tab)

STEP 5: Send All Your Documents to OCHA

a. Send all the above documents as well as the certificates of completion issued once you have completed them (see step 4 above) to the UNDAC Administrative Assistant covering your region listed below.

UNDAC ADMINISTRATIVE SUPPORT CONTACTS

AFRICA - MIDDLE EAST - NORTH AFRICA
Ms. Johanna Medina Contreras
Email: medina-poudou@un.org

AMERICAS
Mr. Martin Perez
Email: perez1@un.org

ASIA - PACIFIC
Ms. Cecile Thibaud
Email: thibaud@un.org

EUROPE - COMMONWEALTH OF INDEPENDENT STATES
Ms. Cecile Thibaud
Email: thibaud@un.org